Bookkeeping for Small Business - Excel Tutorial - Part 1 - Invoice Tracking - Bookkeeping Training

In the first part of this small business bookkeeping video tutorial, I will show you how to keep track of invoices that you have sent to your clients. We will create a spreadsheet that will document the following:

Video Chapters:

00:00 Introduction
00:55 Chapter 1 - Create a new blank Excel spreadsheet
02:24 Chapter 2 - Create column titles
04:42 Chapter 3 - Column cell formatting
06:45 Chapter 4 - Data entry examples
24:54 Chapter 5 - Adding colour tracking
34:30 Chapter 6 - Future payments
41:58 Chapter 7 - Filename convention
45:55 Chapter 8 - Auto filters / AutoSum

Excel Column Headers used in this tutorial:

Invoice Date
Invoice No
Date Paid
Payment Type
Reference
Description
Company Name
Location
Cost
Paid

In this video tutorial, we will use colour codes and highlight rows in green which are paid invoices and rows in blue which are still outstanding. This helps us to quickly check outstanding invoices. I will also show you how to use the auto sum function to calculate your total expected income, the total amount paid to date and the total amount which is outstanding.

Using the spreadsheet should also reduce your business accountant costs as you will be able to provide a comprehensive spreadsheet that is fully documented for income into your business. This should save your accountant time and result in lower accountancy fees.
bookkeeping training.

Most important is for you to understand what income is coming into your business and keep track of outstanding invoices which you need to chase up.

In the second part of this tutorial, I will show you how to create a custom invoice template using Microsoft Excel.

Ultimately the goal of this tutorial is to reduce your monthly outgoing fees for accountancy software.

Once you've mastered this bookkeeping software tutorial then you'll be less reliant on third-party applications.

If you're planning on building an online e-commerce store then it may be worth looking at third-party software solutions for bookkeeping such as Xero or Quick Books. Xero or Quick Books and other accountancy software can be easily integrated into e-commerce solutions like woocommerce or Shopify. In the long run, this should save you time so you can focus on your you're my main goal which is to sell products.

Make sure you update bookkeeping spreadsheets on a weekly or monthly basis, trust me it will save you a lot of headaches later. Remember to file hard copies of your invoices and receipts in date order.

Bookkeeping for Small Business - Excel Tutorial - Part 1 - Invoice Tracking: youtu.be/XDnBV-Tlb2g

Bookkeeping for Small Business - Excel Tutorial - Part 2 - Invoice Template: youtu.be/Ap4QyvMPuV4

Bookkeeping for Small Business - Excel Tutorial - Part 3 - Expenditure Tracking: youtu.be/BS7hs4Isx5I

Bookkeeping for Small Business - Excel Tutorial - Part 4 - VAT Calculations - youtu.be/pBTXRNr3qaE

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