How to Compare Two Versions of a Document in Word | Track Changes Document by Comparing Two Files

In this video we'll teach you how to compare two documents in Word.

By using this feature, we can compare two versions of a document. It comes in handy when managing multiple revisions in the document, especially legal documents.

Consider a contract you had emailed your client and were sent back the updated version without track changes enabled in the document.

To review the changes made, we will use the compare feature in Word.

First of all, open a new word document. Next, move to the review tab and click on the "Compare" option. From the options displayed here, we will select the "Compare" option. This will open a dialogue box where we have to upload both the original and the updated documents separately. So make sure you have the original and the updated files available.

Once you locate both the documents, click on "Ok". Microsoft Word will open the document in a comparative interface. The format of the interface consists of 4 sections.

The first section on the left-hand side is called "Revisions", it shows a list of words and phrases which are deleted, inserted or changed in the revised document.

The second section in the center of the interface is the "Compared Document" section which highlights the areas where actual changes have been made in the Revised Document, such as over here.

The "Revisions" section functions like a navigation bar for the "Compared Document" section. When you click on the contents of the list in the "Revisions" section, you can jump directly to that part in the "Compared Document" section. It just makes it easier to navigate through the changes quickly.

In the compared document section, you can see that a red line is appearing next to these lines. That means changes were made to these lines. To view what was added or deleted, open the “Display for Review” dropdown in the tracking section here and select the “All Markup” option. This will clearly show the deletions and additions made to the original document.

On the right-hand side of the interface you will be able to see two small sections cascaded vertically. The upper section shows the Original Document and the lower section depicts the revised document. It’s a good reference point to see how the original and the updated document look, especially if any formatting changes were made to the document.

Now you can go through the document and easily identify the changes made.

❓💬 Would you like to know more about any specific Word feature? Let us know in the comments below.

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