How to Write an Official Letter with Template and example [Official letter writing format]

how to write formal letter | official letter sample | formal letter format | english with zulqarnain

Official Letter Writing and formal letter writing is a way of formal communication. Letters are an important means of communication. They are either handwritten or printed on paper, usually sent to the recipient via mail or post in an envelope. A written conversation between two or more parties.

Types of Letters
There are two major types of letter i.e. Formal letters and

Informal Letters.
Formal Letters: Such letters follow a specific pattern, rules, regulations, and formality.
Informal Letters: Such letters are personal letters which do not follow specific pattern and formalities.

Formal Letters
Business Letter
Official Letter
Circular Letter
Employment Letter
Business Letter

Such letters can be defined as the letters written between business correspondents for business correspondence. Business letters contain commercial information such as quotations, orders, and claims, etc.

Strictly formal Official Letter
These letters are written to inform offices, branches, subordinates, employees of the official information (rules and regulations, procedures, events, etc).Circular Letter
When someone wants to convey a message or any information to a large number of people he/she writes a circular letter.
Such type of letter includes information like a change of address, change in management, or retirement of any employee. Employment Letter
All the official correspondence with respect to employment is done through employment letters.
For Example: Joining letter, promotion letter, application letter.

Informal Letter
Social Letter: A type of letter written on the occasion of any special event. Such types of letters are also known as personal letters. For Example Congratulatory letters, Condolence letters, invitation letters, etc.

Tips for writing a letter
Identify the Type of Letter
Open and close the letter correctly
Keep in mind the main intent of the letter
Be careful of the language


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