How to Organize a Family Reunion

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Create lasting memories by organizing a well-planned family reunion.

Step 1: Form a committee
Form a family-reunion committee to select and invite guests, coordinate planning, and form subcommittees for various tasks.

Tip
Remember – although you are the initiator, you aren't obligated to plan the whole thing on your own – or even to lead the planning.

Step 2: Decide what constitutes family
Decide who is family. Will you include all branches of your family tree, or more immediate family members?

Step 3: Mail a survey
Create a survey to mail to each household. Ask about preferences, interests, and ideas they may have for an enjoyable reunion. Set a reply deadline so the committee will have time to incorporate the responses into their planning.

Step 4: Set a date
Select the date and duration for the reunion. Long weekends that include other family milestones are a great time to get together.

Tip
Avoid holiday weekends. Many people will already have plans.

Step 5: Select a location
Select a location. If you can, go back to the town where your family came from so that the group can explore family history and visit nostalgic sites. Or choose a theme park, campground, or picnic area.

Tip
When choosing a location, consider the size of the group, the time of year, and the weather.

Step 6: Develop a budget
Develop a budget. At minimum, it should include food, decorations, equipment, and booking fees. Knowing your budget will enable you to set a registration fee for each family.

Step 7: Choose a theme
Choose a theme that can be reflected throughout the planning – on the invitations, on the menu, and through activities.

Step 8: Design and mail the invitations
Design and mail your invitations. You can use regular mail or e-mail. Note all important details, including fees, times, and locations.

Step 9: Follow up
Follow up a few weeks prior to the family reunion with a phone call or e-mail. Suggest items guests can bring, like old photos, awards, and memorabilia from previous reunions. Then wait for the date and enjoy your family. You deserve it!

Did You Know?
The Family Reunion Institute at Temple University was established to provide a resource for families planning reunions.