How to Write a Letter Of Reference

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Even though you're not applying for the job, your well-written letter of reference will help someone who is.

Step 1: Learn about the applicant and the job
Ask the person who you will be recommending for a current resume and a copy of the job description.

Step 2: Think about qualifications
Read the person's resume, and think about how their qualifications fit the job.

Tip
Be honest. If you can't honestly recommend this person, don't agree to write the letter.

Step 3: Send a message
Begin an e-mail message or a typed letter with a business greeting, such as "Dear Sir" or "Dear Human Resources Manager." Use the name of the person in charge of hiring, if you know it.

Step 4: State your relationship to applicant
State how you know the person you are recommending. Be specific when describing the work they did with you.

Tip
Mention your position title to tell the person hiring why your recommendation matters.

Step 5: Describe applicant's qualifications
Describe how the person is qualified for the job, giving examples of previous experiences that illustrate those qualifications.

Step 6: End the letter
End the letter with an invitation to contact you for more information. Use a business closing, such as "Sincerely," and sign your name.

Step 7: Send e-mail or mail letter
Send the e-mail or mail the letter to the person hiring. Tell the person you are recommending that the letter has been sent, and wish them the best of luck!

Did You Know?
Did you know? Benjamin Franklin was the first Postmaster General of the United States.