How to Write a Letter Rejecting a Job Offer

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When you decide to reject a job offer, you don't want to burn bridges between you and potential future colleagues and peers. There are ways to soften the blow of a rejection and still remain friendly.

Step 1: Decide
Decide what you want to do quickly. The more notice you give the company that you will not be accepting the offer, the more time they have to find someone else.

Step 2: Write a letter
Write a real letter, even if you're sending it as an e-mail. Make sure the language you use is polite and formal.

Step 3: Thank
Thank the company for their offer first and foremost. Tell them that you appreciate the offer.

Step 4: Reject
Reject the offer upfront and clearly state that you are, in fact, declining their offer.

Step 5: Give reasons
Give them a reason why you are turning them down. If there is a problem with their process or with the offer, you want them to know to so they can make corrections.

Tip
If you are taking a job somewhere else, it's all right to say that -- but don't smugly discuss how much better the other offer is.

Step 6: Keep a door open
Keep a door open for a future relationship with this company by being positive and friendly. You never know who you might need as a friend in the future.

Did You Know?
In 1943, Walter Cronkite rejected a $125-a-week job offer from Edward R. Murrow to do wartime reporting, deciding instead to stay with United Press for $92 a week.