How To Write A Good Resignation Letter In 4 Easy Steps

Writing a resignation letter is challenging. Heck, quitting in general is tough.

Unless your workplace is a toxic mess, chances are you're not jumping for joy at the thought of letting your supervisor know that you’re pursuing another opportunity.

You shouldn’t feel bad for moving on— there are many reasons why you may want a change of pace. But if you’ve never resigned before, you may feel a little lost about how to broach the subject, let alone write a formal letter about it. The challenge is to quit gracefully and leave all future bridges intact.

As Carole Martin of The Interview Coach says, “You could say, “It’s been nice.” You could say, “Sayonara.” You could say, “See ya around.” Or, if you’re angry, some kind of business-inappropriate phrase, “Blank YOU! ―but, not a good idea.” Too true. It can be difficult to parse our feelings when we have chosen to leave a particular job, but a resignation letter is supposed to leave emotion at the door. So what is the exact definition of a resignation letter?

At its core, a resignation letter is an official document that begins a more seamless transition as you prepare to go on to your newest position. It protects both parties from uncertainty (when you’re leaving, how long they have to hire someone, etc.) and sets clear expectations.

The greatest challenge with a resignation letter is knowing exactly what information needs to be included. Not to mention how to leave on a high note.

“[…]A word of advice about “burning bridges.” Life has a way of going full circle and you never know when you will encounter someone in another setting at a different time. It is best to be brief, and to the point,” Carole writes.

Because of its formality the resignation letter can often feel cruel or cold, but it’s purpose is to be short and clear. Keep your more floral goodbyes for the break room or a few one-on-ones with coworkers.

Let’s go over how to write a resignation letter: